Advice for Parishes and Researchers
The Hocken Collections is the repository for archives of the Anglican Diocese of Dunedin for the Otago region and for many Otago Churches and Parishes. The records of the Diocese for the Southland region were held at Hocken until 2017, but now have been transferred to the Invercargill City Libraries & Archives. The North Otago Museum holds records from North Otago churches and parishes.
The Hocken holds records of over 60 individual Anglican churches and parishes from the Otago region. Their contents vary, but include marriage registers, baptismal registers, service registers, minutes, correspondence, financial records, photographs and records of various church organisations (such as women’s groups and youth organisations). The Hocken also holds many publications relating to the history of Anglicans, and Anglican Churches.
Hocken Research Guides
The Hocken research guides offer helpful advice on researching family history and whakapapa as well as broader research topics. Guides of particular relevance to Anglican researchers are:
- General guide to genealogical sources at the Hocken
- Researching Whakapapa
- Births, Deaths & Marriages
A full list of guides available for download is here.
In addition to records of Churches and Parishes, there are also the administrative records of the Diocese Of Dunedin from the 1860s onwards and records of a wide variety of other Anglican organisations including the Association of Anglican Women, Diocesan Anglican Women’s Network, Dunedin Clerical Society, Association of Lay Ministers, Guild of the Servants of the Sanctuary, St Barnabas Home for the Aged, Otago Anglican Youth Council, Selwyn College and St Hilda’s Collegiate School and others.
Fan Peake’s Wedding at St Paul’s Cathedral, 1936 (St Hilda’s Collegiate)
Access to the Archives
Please note that access to some of these records requires the permission of the Bishop or Registrar. Contact the Hocken for details of restrictions and advice on how to arrange permission.
The Diocesan office has some material on site at Peter Mann House in Green Island. Contact the Registrar – we may be able to help you.
- Visit the Hocken at 90 Anzac Avenue, Dunedin.
The Hocken Collections provides a written reference service, and can research specific enquiries. Contact email@example.com OR phone: 03-479 8875
- For North Otago, the physical address for the Waitaki District Archive is 60 Thames Street, Oamaru (Private Bag 50058, Oamaru 9444)
Contact firstname.lastname@example.org OR phone 03-433 0852, https://culturewaitaki.org.nz/waitaki-district-archive/
- For Southland, archives are kept at the Invercargill City Libraries and Archives, 50 Dee Street, Invercargill (Private Bag 90111, Invercargill 9840)
Contact email@example.com OR phone 03-211 1444, https://ilibrary.co.nz/research-archives/archives/
- Southland collections are fully searchable online: http://archives.ilibrary.co.nz/
- If you are planning a visit, it is recommend you contact them ahead of time to ensure staff are available.
- They provide a research service for remote enquiries
St Mark’s Anglican Church, Balclutha, 1894
Opening of St Mark’s Anglican Church, Balclutha, 26 March 1960
Advice for Churches and Parishes
Representatives of individual churches and parishes holding older records who need advice on archiving should contact the Hocken Collections to discuss transfer of the records to the Hocken for safekeeping.
Contact us: Archives.firstname.lastname@example.org OR phone: 03-4798875
Records that are important to keep are:Baptism and marriage registers
- Other service registers
- Cemetery records
- Vestry records
- Other committee records
- Records of anniversary or other significant commemorations
- Annual financial records
- Property records, building plans and specifications, building restoration records
- Sunday School records
- Choir records
- Records of organisations associated with the church such as the Mother’s Union, Server’s Guild, Ladies Guild, Association of Anglican Women, etc.
- Photos of significant people and events in the life of the Church or Parish
- Bishop’s Papers – what happens to papers held in a Bishop’s files when they leave their office.
- Disposal and Retention of Records
- Paper Archives Guide
- Parish Archives Handbook – a selection of guidelines of use to parishes, including what to do with clippings, artifacts, maps, photographs and so on.
How about starting a “Ephemera Box” that you can put in anything small that is worth keeping? Every now and then you can collect what you have, contact the Hocken library and arrange to deposit this.
Did you know that the Hocken Library is interested in receiving these in electronic or hard copy? Contact them if they do not have a copy being sent to them.
Diocesan Archives Committee
The Diocese has an Archives Committee who support Diocesan archival activity. Members include:
- Mr Alan Edwards, Convener
- Ms Louise Booth
- Mr Mark Hughes
- Mr Stuart Strachan
- Mr Andrew Metcalfe (Diocesan Registrar), ex officio